Category Archives for "Document Management"

How ILINX Capture changed my document conversion workflow

I have been doing document conversion for roughly 15 years and there are numerous applications you can choose from that are a complete waste of time. I have unfortunately had the opportunity to work with some very cumbersome and complicated applications over the years. One of the applications we were using had modules you would have to open separately for every step in the conversion process. After scanning you would have to open the import module then you would have to open another module for document classification then another module for indexing then another module for Quality Control and another module for releasing the final product. I was introduced to a new application called ILINX Capture that changed my entire workflow. I fell in love with it. Now, I no longer have to open a bunch of separate modules to complete the conversion process. The conversion process takes place all in the same window document classification, QC, indexing, etc. ILINX Capture is so easy to use and a complete time saver. I recommend checking it out if you find yourself wasting time going through unnecessary steps when capturing and indexing your content.

Ryan Ivie
Conversion Services Manager
ImageSource, Inc.

Steps for a successful ECM migration using ILINX Export

As a Sr. Systems Engineer at ImageSource, I am currently engaged on a project where the customer had a need to migrate all content out of their Stellent IBPM 7.6.0.0 software platform. (This is the same product stack as Optika Acorde and Oracle IPM; the product has gone through a few name changes over the years with the different acquisitions.) In my experience, I have found there are several steps that need to be taken when considering migrating content from your current ECM repository.

The first steps in any migration are to analyze existing content and ensure that the majority has been discovered, identified and prioritized.

  1. Categorize content into categories (document types, applications, folders, etc.)
  2. Prioritize content based on:
    1. A business value rating to the content
    2. A difficulty level associated with the migration effort

Categorizing Content:
All discovered content should be cataloged by the indexes or field data that exists for it and the file formats used. All systems that may be migrated need to be investigated for existing export tools that can export data into various formats, such as CSV or directly to custom databases. If the system is lacking any direct export capability built into the product it is necessary to either develop a migration tool or purchase one. In my current project we are using a tool developed by ImageSource called ILINX Export. ILINX Export supports migrations out of Oracle IPM (along with Stellent IBPM and Optika Acorde), WebCenter Content 11g, EMC AppXtender, IBM FileNet P8, and IBM FileNet ImageServices.Continue reading

Enabling Full-Text Search in ILINX

I recently enabled full-text on an ILINX system and thought it would be a good idea to share the procedure here. ILINX leverages the MSSQL full-text capabilities so the process is mainly a matter of making sure everything is setup properly on the database side. Here are the steps I followed.

1.     Confirm Full-Text is installed and enabled on the SQL server

First I had to determine if Full-Text was installed on the SQL server. To do this I executed the following query:

select fulltextserviceproperty(‘isfulltextinstalled’)

If the query returns a ‘1’, full-text is installed on the server.

Next, I needed to confirm that full-text is enabled for the ILINX Content Store database. To do this I executed the following query against the ILINX Content Store database:

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ILINX Export High Availability Configuration

ILINX Export supports the Microsoft Cluster Service (MSCS) for High Availability.  MSCS provides the ability for a group of independent servers to be managed as single system.  ILINX Export is a Cluster-Unaware Service and relies on the Generic Service Resource Type to manage services as a cluster.

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Oracle WebCenter Content Licensing

I thought I would share out the following information because of how often it comes up. When dealing with Oracle WebCenter Content or WebCenter Imaging, it is good to know what restricted use licenses each product includes. The following guide from Oracle shows you what products are bundled together in the WebCenter Suite.

http://docs.oracle.com/cd/E28280_01/doc.1111/e14860/webcenter.htm#sthref118

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