Category Archives for "ECM Products"

ECM systems combine a wide variety of products and components, some of which can also be used as stand-alone systems without being incorporated into an enterprise-wide system.

The Simple Act of Document Scanning – It’s Not So Simple…

Many people think that scanning documents only requires putting it in the feeder tray and pressing “scan”, but there are many steps that need to be followed when scanning documents into your Document Management System.  Documents come in many shapes, thickness, sizes, and conditions, so the first step is to properly prepare the documents for scanning.  “Document prep” is a highly important step before scanning, this assists in achieving the rated speed of the scanner and to avoid damage to its components.  This includes removing staples, paperclips, or any metal fasteners that might be attached to the documents so that you do not cause damage as the paper is fed through the scanner.  You also want to remove any post-it notes or small receipts and attach to a regular size piece of paper to avoid miss-feeding or jamming.  Any crumpled or folded document will need to be flattened out so they feed correctly through the scanner.  This seems a time consuming first step but it actually makes the scanning process more streamlined and efficient.

Once your documents are properly prepped, it is time to scan them.   Often scanner operators will use separator pages to separate the batches of documents, to index the batches together correctly.  This saves time with data input on the operator’s side.  Scanning software functionality such as Kofax VRS, allows the operator to either manually alter the document to improve quality, or set up settings automatically to do this and speed up the quality assurance (checking the image) process.  Once the batch of documents is scanned, Capture Software such as ILINX Capture or Kofax Capture allows the operator will use specific index fields to associate metadata with the documents. These metadata fields will accompany the image once released into repository software so that the document can be searched for and found in the future.

If done correctly, scanning documents can be an efficient business process that will save your company time and money….it is as simple as that!  For a demonstration of document scanning (even bring your own documents), attend Nexus.  Call Inside Sales at 360-943-9273 and mention this blog for a registration discount!

Nexus09_100x50

Andrea Latham, CDIA+

Inside Sales

ImageSource, Inc.

Phone 360.943.9273

www.imagesourceinc.com

 

Use ECM Training to Maximize Your Investment!

Have you ever bought a VCR, Stereo, DVD Player or any high-end electronic gadget?  It normally comes with a fancy remote control or interface with multiple options on it but all you really want to do is watch a movie. You would be just as satisfied for the moment with just two buttons, “stop” and “go”.  At home the extra functions may improve our lives or they may not.  They might be just for fun.  But either way what extra features you don’t use or know about, doesn’t hurt you..usually.

Many companies approach their imaging systems the same way. It does what it does from the day it was enabled, it works and that’s it. When they hear about other peoples’ systems, they wish their system could have similar functionality… and maybe it does, but who has the time to figure that out?

Take the time to maximize your investment!  It was worth it to someone in your organization to make the investment initially, so why wouldn’t you use it to its full potential?  Well you might not for the same reason humans don’t do most things – a shortage of Time .  Time is important and once you dive into exploring your current software who knows how long it will take or if what you are focusing on will benefit your existing process?  At ImageSource, we have found that the most important and undervalued item with an imaging system is training.  With professional training, concerns can be addressed in a focused environment and a structured time frame. Our most successful customers realize the benefits and importance of training, both initial and on-going training.

Often when customers contact us looking for additional hardware and software, we can ask some probing questions and discover that the issue may resolved by scheduling a consulting day to review their installation and recommend best practices for their environment.  Paying for one or two days of training is definitely less expensive that investing in additional hardware and software products that may not even be successful.

Taking responsibility for your components isn’t easy, and you can simplify the process by receiving professional training/consulting that will inform, educate and assist you to the right path of choice sooner rather than later.  Additional training and professional services consulting are offered at ImageSource – you might be surprised what is discovered!

Professional training provides knowledge.  Knowledge is power.

Andrea Latham, CDIA+

Inside Sales

ImageSource, Inc.

Phone 360.943.9273

www.imagesourceinc.com

Network Scanners, Living in a Connected World

Fujitsu fi-6010N

Network attached scanners have been available for quite a while. But the early version were extremely limited and didn’t always work as expected. The current version of network scanners come with a good sized user interface, touch screen or Keyboard and usual have a version of windows imbedded allowing for an easier setup and a familiar feel. These new units allow for quick deployment in a low volume setting and they are easy-to-use and they manage, secure, and operate as stand-alone solutions.

Many different manufacturers offer a network version of their scanner line.  Canon offers a great Network Scanner, the ScanFront 220.  With Fujitsu’s networthis scanner, you can simplify and standardize document management across your local branches or across the globe. Simply load your documents, log into the network, select the destination, and press the scan button.  It allows many users to access the network via one scanner using their person authentication logons.  Specific user settings can restrict the types of documents the user has access to scan, index, and view.

 

k scanner, the fi-6010N, includes many enhancements for greater ease of use, simplified device management and additional security feature for compliance or to assist with adherence to regulations.  This network scanner provides functionality including scan to e-mail, network fax, folder, printer, FTP website, and searchable PDF in a small footprint which enables document sharing amount departments or the entire enterprise.

The Kodak Scan Station 500 is designed as a walk-up capture station that requires minimal user training and is easy to use. The Scan Station 500 is a standalone solution that works with an existing network and makes use of existing network shared services to communicate with other network devices or destinations. The color touch screen is easy to use and allows you to

 

No matter which network scanner you think might work best for you or your organization, having the ability to scan directly to your network without the requirement of a PC is a great innovation in the document imaging environment.  You can purchase all these types of network scanner at ImageSource, Inc.quickly send your documents via email, fax, to networked drives, networked printers or USB flash drives.

Andrea Latham, CDIA+

Inside Sales

ImageSource, Inc.

 

 

 

Highlight on Canon Scanners

This week we are going to talk about Canon and their line of High/Mid/Low-volume, and check scanners.  Canon scanners are usually priced very competitively.  At ImageSource we also manage scanner service repair and Canon’s are just as reliable and have the same loyal following as other brands.

Canon scanners offer the kind of high-performance features that make converting paper documents easier. Like high-speed precision feeding technology, compact design, high-speed color capability and even flexible configuration options.

Canon’s highest volume scanner is the newly released DRX10C, which rivals the competition with an impressive 128 pages per minute scanning speed in both color and black and white.  Great image quality comes from the onboard image processing chip that can handle multiple image processing functions.  It also boasts the industry’s first dust-free scanning system which prevents dust particle from adhering to the sensor glass.  This minimizes manual cleaning for the end-user thus reducing time spent maintaining the scanner.  This robust design allows for up to 60,000 scans per day meeting the demands of production level scanning.

The rest of the Canon scanner line includes 18 models ranging in speed from 20 ppm up to 112 ppm.  This expansive variety of models allows the end user to find the perfect fit with speed and design for their document capture or distributed capture solution.  Canon also provides 3 different models of check scanners, which is a niche that most of the other well-known scanner manufacturers do not venture into.  This can be very beneficial for those in Billing and Accounting areas of business that deal mainly with processing large quantities of checks.  Having a true check scanner give you the option of reading the MICR codes on the bottom of the checks.

One noticeable difference with the Canon scanner line is that they do not ship with Kofax’s Virtual Rescan (VRS) technology that many of the other manufacturers include as a basic with their standard packages.  It can be added on to any of the scanners as an aftermarket upgrade, so not bundling it with VRS cuts down on the cost.  Talk about flexibility.

And…Finally network scanners with new technology have arrived!  Stay tuned next week for our blog about Network scanners, including those offered by Canon.

Andrea Latham, CDIA+

Inside Sales

ImageSource, Inc.

Phone 360.943.9273

www.imagesourceinc.com

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Document Capture with Bowe Bell & Howell

Bowe Bell & Howell NgenuityThis week we are going to focus our attention on the Bowe Bell & Howell brand Document Scanner.  They are known for their presence in the high-production environment, and with their work-horse 8000 series scanners, BB&H can really enhance your document capture solution in a production environment.

Bell & Howell recently launched the replacement to the 8000 series line with the “Ngenuity” high-production scanner.  These 4 models of the Ngenuity were redesigned to include some of the latest technologies and to make maintaining this scanner much easier for the end-user.  For example, the lamps in the Ngenuity have been replaced by LED technology so they last the lifetime of the scanner and require no warm-up time.  That eliminates the end-user having to purchase these consumables and replacing them on a regular basis.

The internal construction of this scanner is still all stainless steel and now includes a straight paper-path option to reduce jamming and feeding issues.  You now have the option of using two separate paper paths making the scanner more flexible for accommodating your scanning needs.  The Ngenuity also has an unlimited daily duty cycle (number of pages that it can scan per day without reducing the life expectancy of the scanner), which is a great feature not offered by many other manufacturers

Even if you have a lower production or distributed capture environment, Bell & Howell offers their Truper and Sidekick models.  The Truper 3200/3600 models are rated at 67 ppm (pages per minute), the Sidekick 1200 rates at 23 ppm, and the Sidekick 1400 at 43 ppm.  As a point of interest, the Truper made the Guinness Book of World Records for the Longest Scanned Document – an astonishing 3,875-foot document.  Many organizations use the Sidekick models in their distributed capture solutions so branch offices to scan their documents and send them electronically to the home office.

So no matter what kind of document capture solution you might have in place in your organization, B&H has a scanner that can fit your needs.  And ImageSource is a reseller of the BB&H scanners, here to help answer any of your imaging and document capture questions.

Andrea Latham, CDIA+

Inside Sales

ImageSource, Inc.

Phone 360.943.9273

www.imagesourceinc.com