Requisitions & purchasing process automation

The ILINX platform directly leverages the value of unstructured procurement content locked in your ERP/financial systems, and images in your repository, to automate requests and approvals though an electronic workflow.

6 big benefits you'll gain by automating procurement processing

Reduce labor for manual routing and data entry

Save costs for paper, shipping and storage

Get more accurate information into your system sooner

Exchange data between your content and financial systems

Control access to your content using granular security settings

Meet compliance and governance standards

Reduce labor cost, boost productivity & maximize spend management

Drive process efficiency

  • Eliminate manual routing
  • Minimize back & forth communication
  • Decrease time lost hunting for missing documents
  • Extend electronic workflow to external parties for additional efficiency and relationship enhancement

Improve accuracy

  • Reduce incorrect orders and over-ordering
  • Enable 3-way match verification
  • Enforce contract compliance

Manage more effectively with improved visibility

  • Take advantage of historical data to leverage vendor pricing
  • Gain visibility to correct bottlenecks
  • Improve accountability throughout the lifecycle of the purchasing process
  • Accurately track where any purchase in a cycle

Centralize for maximum efficiency

  • Take advantage of volume discounts through cooperative purchasing
  • Enable a shared service model

ILINX uniquely combines configurability, ease of use, superior access & affordability

Automation at every step

  • Order request initiation
  • Buyer assignment
  • Approval workflow
  • Purchase order generation
  • Vendor requests: RFP, RFQ, invoice

Accelerate communication

  • Request, approve and analyze anywhere, anytime via the web
  • Automatic email notifications:
  • Confirmation to requestor
  • Buyer assignment
  • To management based on business rules

Architecture provides quick ROI

  • Quick, flexible deployment: in cloud, on premise or hybrid
  • Minimal training required for users and administrators to master intuitive interface
  • Extend to new financial processes using internal IT staff

Low total cost to onboard supporting documentation from multiple sources

  • No per-page charges
  • Fax, MFP, Email, eForms, scanned documents

Fine-grained control over security

  • Highly configurable for access and visibility
  • Integrates with active directory

Integrate with your ERP, or any financial system

  • Push and pull data between your content management & financial system
  • View documents from within ERP with a simple click
  • Easy set-up with codeless integration

Extend automation to your ERP and financial system content for maximum ROI

In an integrated environment, our ILINX ECM suite and your ERP systems will work together so that all documentation necessary to generate a PO will be sorted, routed and stored electronically, and viewable directly from within the ERP.

San Jose State University ECM Solution

SJSU integrates ECM with its Student Information System to automate campus-wide purchacing  & advanced transcript processing

Learn how SJSU has implemented a requisition to purchase order solution that integrates with their Student Information System. Spanning across multiple campus departments, the solution at SJSU streamlines their purchasing process, resulting in fewer problems and faster processing cycle.

Read full case study here >

ILINX products, by function

San Jose State University ECM Solution

Capture & Index

ILINX Capture: Onboard incoming purchase requests and supporting documentation through scanners, mobile devices, desktop, self-service portal, fax and email

ILINX eForms: Replace paper-based forms to immediately ingest requests and automatically initiate workflow

ILINX Advanced Capture: Automate document classification, data extraction and validation

ILINX Import: Import a variety of document files automatically or on-demand for indexing and processing

Approvals & Exception Routing

ILINX Capture Workflow: Perform indexing, reviewing and approvals, exception processing and all other actions related to the routing process

ILINX Release: Deliver metadata and content to file systems or multiple repositories, including ILINX Content Store, IBM FIleNet, SharePoint, Oracle WebCenter Content, EMC, Kofax

Manage, Store & Integrate

ILINX Content Store: Securely store documents with advanced search options for quick and accurate findability

ILINX Integrate: Seamlessly integrate with existing ERP systems without a single line of code

ILINX Retention Management: Manage your content retention and disposition requirements to meet compliance standards and regulations

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ILINX Software for powerful paperless business processing

An enterprise-class platform for information management, ILINX was designed to meet the evolving needs of your business units. ILINX extends the capabilities of your hardware and software to improve process productivity, mitigate risk and increase revenue.

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Got a question?

Whether your organization is looking to go paperless, manage digital content or automate document-driven processes, the ILINX team is happy to answer any questions you have.